Category: E-file HVUT

Top 5 Mistakes to Avoid When Filing Your HVUT

Posted on March 15, 2024 by - E-file HVUT

Top 5 Mistakes to Avoid When Filing Your HVUT

When filing the Heavy Vehicle Use Tax (HVUT) Form 2290, there are several common errors that taxpayers might encounter. These mistakes can lead to delays and potential penalties. Understanding and avoiding these errors is crucial for a timely and accurate submission.

Understanding HVUT Filing Requirements

Heavy Vehicle Use Tax (HVUT) Form 2290 is a federal tax form that applies to the use of heavy vehicles operating on public highways. It is a requirement by the Internal Revenue Service (IRS) that must be filed annually by owners of commercial vehicles weighing 55,000 pounds or more. Grasping the intricacies of HVUT Form 2290 requirements is essential for compliance and avoiding complications that may arise from non-adherence.

Key Filing Deadlines for HVUT

Timing is crucial when it comes to HVUT Form 2290 submissions. The standard filing deadline for each tax period is August 31st for vehicles that have been in use since the previous July. However, for those vehicles that are newly acquired or first used in a month other than July, the filing deadline shifts to the end of the month following the month of the vehicle’s first use. For instance, if a vehicle is first utilized in September, the HVUT filing deadline would be October 31st.

To be precise:

Tax period begins July 1st and ends on June 30th of the following year.

Form 2290 must be filed for each month a taxable vehicle is first used on public highways during the tax period.

For vehicles in use at the start of the tax period, file Form 2290 by August 31st.

For vehicles first used after July, file Form 2290 by the last day of the month following the month of first use.

Proactive filing well before the deadline is advisable to allow for any corrections if an error is detected in your submission, thereby avoiding late filing penalties.

Top HVUT Filing Mistakes

It’s not uncommon to talk to individuals who made mistakes when filing their HVUT Form 2290.

Miscalculation of Taxes: 

One of the most prevalent errors on the HVUT Form 2290 is the miscalculation of taxes due. The tax amount is determined by the weight of the vehicle and the first month of use during the tax period. Taxpayers should:

Verify the Gross Taxable Weight: Ensure that the Gross Taxable Weight is accurately reported. This is the weight of the vehicle when fully equipped for service, excluding the load.

Determine the Correct Tax Category: Identify the correct tax category for the vehicle based on its weight and usage.

Use IRS Tax Computation Tables: Refer to IRS tax computation tables to calculate the tax accurately. These tables take into account the weight category and the months of usage.

Vehicle Identification Number (VIN) Mistakes

The Vehicle Identification Number (VIN) is a unique code for a motor vehicle. Errors in reporting the VIN can lead to processing delays. Double-check the VIN for accuracy. It should be 17 characters long and contain both numbers and letters, excluding I, O, and Q.

Incorrect Tax Year or First Used Month

Filing with the wrong tax period or incorrect first used month can cause problems. Select the appropriate tax year for which you are filing, and accurately report the month when the vehicle was first used on public highways during that period.

Filing Late Without Reason

Filing after the due date without a reasonable cause is a mistake that could result in penalties. The usual deadline is August 31st for vehicles in use since July, or the last day of the month following the month of first use for new or newly acquired vehicles.

EIN Issues

A valid Employer Identification Number (EIN) is mandatory on the Form 2290. Using a Social Security Number instead of an EIN is a common error. If you do not have an EIN, apply for one well in advance of the filing deadline. It can take up to two weeks for a new EIN to be active in the IRS system.

Forgetting to Sign the Form

An unsigned HVUT Form 2290 will not be processed by the IRS. Ensure that the form is signed by the authorized individual. If filing through an agent or third party, a valid Power of Attorney may be required.

Not Using Authorized E-file Providers

While Form 2290 can be filed on paper, the IRS encourages e-filing, especially for fleets with 25 or more vehicles. Using an unauthorized e-file provider can lead to insecure transmission of information or incorrect filings. Use only IRS-approved e-file providers to ensure accuracy and security.

By paying close attention to these details and staying diligent in the process, you can ensure your HVUT Form 2290 is submitted correctly, avoiding unnecessary complications and penalties.

Detailed Breakdown of HVUT Requirements

The Taxable Gross Weight of a vehicle determines the tax rate for HVUT. The taxable gross weight includes the actual unloaded weight of the vehicle, plus the weight of any trailers and maximum load customarily carried.

Tax Computation Tables provided by the IRS should be used to determine the tax based on the taxable gross weight and the number of months the vehicle is in use.

The Vehicle Identification Number (VIN) must be correctly reported. A 17-character combination unique to every vehicle, the VIN is crucial for the IRS to track your filing and tax payment history.

The accurate tax year and the first month the vehicle was in service must be indicated on the form. Incorrect reporting can lead to processing errors and potential penalties.

E-file for Efficiency

The IRS recommends e-filing for submitting Form 2290, especially for fleet owners with 25 or more vehicles, due to its efficiency and speed. It is important to use only IRS-authorized e-file providers, as this ensures secure and accurate filing. You can find a list of IRS-approved e-file providers on the official IRS website.

Understanding and adhering to the HVUT Form 2290 filing requirements is a legal obligation for heavy vehicle operators and is key to maintaining compliance with federal regulations. Keep informed about tax computation, weigh your vehicles accurately, remember the critical filing dates, and use secure e-filing options to ensure a smooth and penalty-free submission process.

The Cost of Missing the HVUT Filing Deadline

The Cost of Missing the HVUT Filing Deadline

Late filing can result in a series of penalties that escalate over time. According to the Internal Revenue Service:

Failure to file HVUT Form 2290 by the due date may result in a penalty equal to 4.5% of the total tax due, accruing on a monthly basis for up to five months.

Late payment of the tax due can incur an additional penalty of 0.5% of the tax owed, plus additional interest charges of 0.54% per month.

Consequences:

Accumulating penalties for filing up to five months late.

Additional penalties and interest for late payment of tax due.

E-filing as a Preventative Measure

E-filing is highly advised by the IRS for its expediency and accuracy, and it’s specifically recommended for fleet owners with 25 or more vehicles. By e-filing with an IRS-authorized provider, you get:

Instant Submission Confirmation: Proof of filing is immediate, providing peace of mind and evidence to avoid penalties.

Rapid Processing: E-filing speeds up the processing time, allowing for faster acknowledgment from the IRS.

Ease of Correction: If errors are found, e-filing allows for quicker amendments and re-filings, minimizing the penalty window.

Meeting the HVUT filing deadline is a crucial element of fiscal responsibility for heavy vehicle operators. By understanding and respecting the imposed deadlines, harnessing organizational tools and technology, and opting for e-filing, you can effectively navigate the HVUT filing process and avoid unnecessary penalties. Remember, preparation and attentiveness to the calendar are your best defenses against the stresses and fines associated with tardy HVUT form submissions.

Why Use ExpressTruckTax for HVUT Filing

Choosing the right platform for your Heavy Vehicle Use Tax (HVUT) filing is crucial to ensure compliance, accuracy, and efficiency. ExpressTruckTax specializes in assisting truckers and fleet operators with their HVUT Form 2290 electronic submissions:

User-Friendly Interface and Simplified Process

Intuitive Dashboard: ExpressTruckTax offers a dashboard that is easy to navigate, even for those who are new to HVUT filing. Users can quickly access their filing history, manage their account details, and start new HVUT filings with minimal learning curve.

Step-by-Step Guidance: The platform provides guided steps to help users fill out their HVUT Form 2290 correctly, reducing the risk of errors that could arise from misunderstanding form requirements.

Built-in Tax Calculator: ExpressTruckTax includes a tax calculator that automatically determines the tax amount based on the taxable gross weight and the first used month without the need to manually reference IRS tax tables. This ensures precise calculations and eliminates potential arithmetic errors.

Compliance Support and Regulatory Updates

IRS-Approved E-filing: As an IRS-authorized electronic filing provider, ExpressTruckTax ensures that the submissions are in full compliance with current IRS regulations and standards, offering users confidence in their filing.

Tax Form Reviews: Before submission, forms undergo an internal review process to catch common mistakes and inconsistencies, which can help users avoid unnecessary delays or penalties associated with incorrect filings.

Enhanced Data Security and Management

Secure Data Transmission: With advanced encryption technology, ExpressTruckTax offers robust security for sensitive information, such as EINs and VINs, protecting users against data breaches and fraud.

Data Retention and Retrieval: ExpressTruckTax stores previously submitted forms and tax records securely online, making it simple for users to retrieve past filings for reference or audits, and to copy details for the new tax year, saving time and reducing manual data entry.

Additional Convenience Factors

Multiple Filing Options: Whether you are filing for a single vehicle or managing a fleet, ExpressTruckTax allows for both individual and bulk submissions, catering to diverse filing needs.

Instant IRS Stamped Schedule 1: Upon successful filing and IRS acceptance, users receive their stamped Schedule 1 instantly via email. This official document serves as proof of tax payment, and ExpressTruckTax ensures that it is quickly accessible.

Customer Support: ExpressTruckTax provides extensive customer support via phone, email, and live chat. Their dedicated tax specialists offer assistance and answer questions related to HVUT filings, helping users through every step of the process.

Don’t let manual HVUT filing errors cost you time and money. Take advantage of ExpressTruckTax’s expertise, secure platform, and exceptional customer support to make your filing process as smooth as possible.

Your HVUT Form 2290 is Due Next Thursday

Posted on August 23, 2017 by - 2290, 2290 deadline, 2290 Schedule 1, 2290 stamped Schedule 1, e-file 2290, E-file HVUT, File 2290, file form 2290, HVUT, HVUT deadline, Online 2290, Online HUVT, phone file 2290

Heavy Vehicle Use Tax Form 2290

What’s on your mind? The fact that it’s pretty hot and humid at this point during the summer, the fact that Labor Day is almost here to enjoy, or the fact that your Heavy Vehicle Use Tax (HVUT) Form 2290 is due by next Thursday, on August 31st?

If your mind isn’t on the deadline, then it should be, for at least 5 minutes, because that’s all it takes to quickly and conveniently file your Form 2290 with ExpressTruckTax in order to receive a copy of your stamped Schedule 1 via email within about 15 minutes, depending on IRS volume. Also, so you can become a HVUT expert we have put together a list of HVUT facts.

All About The HVUT

So what exactly is the HVUT? It is the tax assessed on the use of public highways by heavy vehicles with gross weights of 55,000 pounds or more. The taxes collected are used to repair, maintain, and build public highways.

You must file HVUT Form 2290 for every taxable highway motor vehicle that is required to be registered in your name under state, District of Columbia, Canadian, or Mexican law at the time of its first use period.

A taxable highway motor vehicle is one with a taxable gross weight of 55,000 pounds or more and includes any self-propelled vehicle designed to carry loads over public highways, regardless if it’s designed to perform other functions. A taxable vehicle consists of a chassis or a chassis and a body but does not include the load.

E-filing App For Form 2290 HVUT
The current HVUT tax period began on July 1, 2017, and will end on June 30, 2018. The HVUT is based on your first use month and is due by the last day of the month following the first use month. For example, if you first use your truck in October then your Form 2290 will be due by November 30th. Because a majority of truckers first use their trucks in July, the last day of the following month, which is August 31st is a huge deadline day.

As a result of filing your Form 2290, you will get a copy of your stamped Schedule 1 which serves as your proof of payment. It actually has a digital watermark stamp that includes the time that the IRS approved and accepted your Form 2290. Your stamped Schedule 1 is very important because you need it to register new vehicles and to renew your vehicle tags. Without it, you will be operating illegally.

Luckily filing Form 2290 is extremely easy and some of your information can be found on previous stamped Schedule 1s. All you need to file is your business name, address, and EIN (Employer Identification Number). For your vehicles, you need the VIN (Vehicle Identification Number) and taxable gross weight.

How to E-File Form 2290?

You can actually file Form 2290 in 5 minutes or less with ExpressTruckTax. Simply head to ExpressTruckTax.com or download the ExpressTruckTax app to your smartphone or tablet and follow the step-by-step e-filing guide to instantly complete your Form 2290. Then you will receive a copy of your stamped Schedule 1 via email within about 15 minutes.

For an even easier way to file call TSNAmerica at 803.386.0320 to have a US-based representative file for you. All you have to do is answer a few questions during a short phone call, then your filing process will be complete and you will receive your stamped Schedule 1 via email.

Contact ExpressTruckTax

Our dedicated, US-based support team is standing by to help. If you need any assistance give us a call Monday – Friday from 8 AM to 7 PM EST at 704.234.6005, connect with us via live chat, or take advantage of our 24/7 email support at support@expresstrucktax.com.

Forget to File Form 2290? You’re Going to Face Penalties!

Posted on August 16, 2017 by - 2290, 2290 failure to file fees, 2290 penalties, 2290 Schedule 1, 2290 stamped Schedule 1, e-file 2290, E-file HVUT, Filing 2290 late, HVUT, Late 2290, Late HVUT fees, Late HVUT payment, phone file 2290

The clock is seriously ticking! Every time a moment passes then we are getting even closer to the

Heavy Vehicle Use Tax (HVUT) deadline on August 31st. You still have about two weeks to file, but don’t wait. You should still file as soon as you can.

If you run into errors and your form gets rejected then you will be responsible for correcting your form and retransmitting it by the deadline. If your Form 2290 or HVUT payment is late you will have a few penalties to face.

HVUT Penalties

You may not receive a penalty for filing your return or paying the amount of HVUT tax you owe by the deadline if you are able to show reasonable cause for not filing or paying on time. If your file after the deadline be sure to attach an explanation to your return to show reasonable cause. The reasonable cause may then be accepted or rejected by the IRS.

Now the penalty for failing to file your HVUT IRS Form 2290 by the August 31 deadline is equal to 4.5% of the total tax due, and this penalty will accrue on a monthly basis for up to five months. The penalty for not making a HVUT payment is a monthly fee of .5% of the total tax due. You will also face an additional interest charge of .54% per month. This penalty can make the amount you owe increase pretty quickly.

Note: There are also penalties for filing fraudulent or false returns.

In addition to these federal penalties, your state may suspend your vehicle registration until you can provide proof of your HVUT payment. Your stamped Schedule 1 serves as your proof of payment, and you receive it by filing Form 2290. You need a stamped Schedule 1 to renew your tags and register new vehicles. Without it, you will be operating illegally.

How to File HVUT Form 2290?

Now that you know you really need to file your HVUT Form 2290 by the deadline, don’t panic. You can quickly and conveniently file right now by heading to ExpressTruckTax.com or by using the ExpressTruckTax App on your smartphone or tablet. All you have to do is follow the e-filing guide.

Either on the site or app, you will create your free ExpressTruckTax account with your email address. Then you will enter your business information like the name, address, and EIN (Employer Identification Number). Sole proprietors may use their personal information.

Then you will enter your tax year and first used month before entering your vehicle information, including the VIN (vehicle Identification Number) and the taxable gross weight. This is also where you will select if your vehicle was used for any special purposes such as logging, or agricultural use. Remember to include any suspended vehicles.

penalties for filing HUVT Form 2290 late

Next, we will accurately calculate how much HVUT you owe for you. Then you can directly pay that amount to the IRS through direct debit or electronic funds withdrawal, EFTPS, or check or money order.

After that, we will perform a basic audit check on your form to catch any basic errors. Also, we will present you with a summary of your information so you can make sure all of your information has been entered correctly. Once any corrections have been made you can sign your form with a 5-digit number of your choice, pay for it, and transmit it directly to the IRS.

Last but not least, you will receive a copy of your stamped Schedule 1 via email, within about 15 minutes of transmitting it. You can also elect to have it faxed, texted, or mailed anywhere it needs to go.

For an even easier way to file call TSNAmerica at 803.386.0320 to have one of their HVUT 2290 experts file for you, over the phone. With one quick call you will have your form filed and you will receive a copy of your stamped Schedule 1 via email.

We’re Here To Help

If you have any questions regarding your truck taxes please don’t hesitate to contact the outstanding, US-based ExpressTruckTax support team. We’re available over the phone Monday – Friday from 8 AM to 7 PM EST at 704.234.6005. You can also connect with us via live chat and we offer 24/7 email support at support@expresstrucktax.com.

Common Reasons for Form 2290 Rejections

Posted on August 9, 2017 by - 2290, 2290 Amendment, 2290 correction, 2290 rejection, 2290 Schedule 1, 2290 stamped Schedule 1, e-file 2290, E-file HVUT, File 2290, file form 2290, HVUT, HVUT Form 2290 Rejection, phone file 2290

As the HVUT deadline races towards us, it’s important to remember to give yourself enough time to file our Heavy Vehicle Use Tax 2290 Forms to make it by the August 31st deadline. If you wait until the last minute to file and your form is rejected then it’s up to you to correct it and retransmit it to the IRS in time, otherwise, you will face late filing penalties.

So why wait? Go ahead and use ExpressTruckTax to quickly and conveniently knock out your Form 2290 today and use the following tips about why 2290 forms are commonly rejected to get yours accepted the first time.

Why 2290 Forms Are Commonly Rejected

EIN Problems

You need an EIN or Employer Identification Number to complete your Form 2290. There’s no way around it. Once you place your SSN in place of your EIN on your form then it will instantly be rejected.

If you need an EIN go apply for one with the IRS now because it takes about two weeks for them to become updated in the IRS’s system and your form can get rejected during that time. Even though you’ll get your EIN instantly when you apply for one, you have to wait for it to become active before you can file.

You also need to make sure that your business information matches the information that you have on file for your EIN with the IRS. If they don’t match then your form could get rejected. You can verify your information with the IRS by calling 1-888-829-4933.

Your Form is a Duplicate

Each VIN (Vehicle Identification Number) can only be filed for once during the HVUT tax period. Duplicates will be rejected, so make sure that you’re filing for the current tax period which runs from July 1st, 2017 to June 30th, 2018. If you accidentally filed for the previous tax period then that could be why your form is considered a duplicate.

You also need to make sure that you enter your VIN correctly. If it’s one character off then your form could get rejected. If your form is rejected for this reason don’t panic, you can quickly and easily file free VIN corrections with ExpressTruckTax.

RTN Errors

You can pay the amount of HVUT you owe to the IRS through direct debit or electronic funds withdrawal, and that process involves providing your bank account number and RTN (Routing Transfer Number).

If you enter this information with as little as one character off the IRS will not be able to debit the funds and your form will be rejected. This is also the case if you do not have enough funds in your account to cover the full amount.

Enter your information, which can be found on one of your checks correctly. If your form is rejected for the incorrect RTN or insufficient funds simply edit your form and retransmit it or choose a different payment method.

When Filing Your Form 2290… 

ExpressTruckTax is your best e-filing option. You can follow the step-by-step guide to instantly complete your form and receive a copy of your stamped Schedule 1 within about 15 minutes of filing. Plus, ExpressTruckTax makes it incredibly easy to file amendments, edit your form, make free VIN corrections, and more.

Also, with the ExpressTruckTax app, you can file from any location at any time right from your smartphone or tablet. Meaning you can file even if you’re out on a trip!

Another great way to instantly file is by calling TSNAmerica at 803.386.0320 to have a representative file for you, over the phone. By making one call you’ll have your 2290 filed and you will receive a copy of your stamped Schedule 1 via email.

We’re Here To Help

If you need any assistance contact our dedicated, US-based support team Monday- Friday from 8 AM to 7 PM EST at 704.234.6005. We’re also available via live chat and offer 24/7 email support at support@expresstrucktax.com

Your HVUT Form 2290 Is Due This Month!

Posted on August 2, 2017 by - 2290, 2290 due date, 2290 Schedule 1, 2290 stamped Schedule 1, e-file 2290, E-file form 2290, E-file HVUT, File 2290, HVUT, HVUT 2290 Deadline, phone file 2290

Sound the alarm, your Heavy Vehicle Use Tax (HVUT) Form 2290 is due this month! That means time is officially running out and you need to file by the August 31st deadline in order to avoid getting faced with major penalties.

However, you don’t have to panic, ExpressTruckTax, your number 1 Form 2290 e-file provider is here to help with a few tips for you to remember when you quickly and easily file.

2290 Filing Tips

1. Slow down and enter all of your information correctly to avoid having your form rejected over a simple typo. VINs (Vehicle Identification Numbers) for example, consist of 17 characters with both letters and numbers, so they can be easy to mix up. Plus, the font is usually pretty small and hard to read, so bust out your glasses if you need to.

The letters I, O, and Q are not found in VINs to prevent confusion. So an I is a 1 and an O is a 0. Also, there are no spaces in your VIN. If you need to correct your VIN don’t worry, ExpressTruckTax lets you quickly and easily make VIN corrections for free.

2. Go ahead and get your EIN (Employer Identification Number) now if you need one. If you don’t have one then you need to apply for one with the IRS online. Once you apply you’ll receive your new EIN number instantly, but that doesn’t mean you can use it yet. It takes about 15 days for your EIN to become updated in the IRS’s system and forms can get rejected during that time.

The clock is already ticking, soon you won’t be able to wait 15 days before the deadline for your EIN to become updated. The deadline will be here before you know it, so again, if you need an EIN, handle it today.

3. Double check your information. You will be presented with a summary of your information with ExpressTruckTax before transmitting your return to the IRS, just so that you can reread over all of your details and make sure that everything is correct.

If you enter your name incorrectly then your stamped Schedule 1 will have the wrong name and then the DMV won’t accept it as proof of payment. Then you will have to file and pay for your HVUT all over again to get a new stamped Schedule 1.

4. Remember, you are required to include your suspended vehicles on your 2290 Form. A suspended vehicle is a vehicle that is expected to be used for less than 5,000 miles (7,500 for agricultural vehicles) on public highways during the tax period. Suspended or credit vehicles also include vehicles that were lost, stolen, or destroyed.

Including these vehicles may work to your advantage because in some cases you can receive tax credits or a refund for them. If ExpressTruckTax sees that the amount of credit you have is greater than the amount of HVUT you owe then we will automatically generate Form 8849, the Claim for Refund of Excise Taxes Form for you, so you can get your money back from the IRS faster.

5. Instantly file online with ExpressTruckTax! It’s easy, follow the step-by-step e-filing guide to have your stamped Schedule 1 sent to you via email within about 15 minutes. You don’t even need a computer to file. With the ExpressTruckTax app on your smartphone or tablet to file at any time, from any location.

Or call TSNAmerica at 803.386.0320 to have a 2290 expert file over the phone for you. All you have to do is sit back and answer a few questions to instantly handle your 2290 needs. Plus, you’ll instantly get a copy of your stamped Schedule 1 via email.

 Contact ExpressTruckTax

Taxes can be confusing, but it’s our mission to make them easy. Contact the dedicated ExpressTruckTeam if you need any assistance. We are available Monday – Friday from 8 AM to 7 PM EST at 704.234.6005. We’re also available via live chat and offer 24/7 email support at support@expresstrucktax.com.

IRS Form 2290 HVUT Payment Options

Posted on July 26, 2017 by - 2290, 2290 Payment, 2290 Schedule 1, 2290 stamped Schedule 1, e-file 2290, E-file HVUT, HVUT, HVUT Payment, IRS 2290 payment, phone file 2290

Every minute the August 31 deadline for your Heavy Vehicle Use Tax Form 2290 creeps a little closer. It’s already the last week of July, and the deadline will be here before you know it, so be prepared to file. Also, be sure to keep in mind that not only do you need to file by the deadline, but you need to pay the amount of HVUT you owe by the deadline as well, and you have a few different payment options.

How to Pay Your HVUT?

While filing your 2290 with ExpressTruckTax you’ll follow a step-by-step guide to complete your form in a matter of minutes. Once you get to the IRS payment step you can choose between 3 different payment options based on the most convenient method for you.

1. Direct Debit or Electronic Funds Withdrawal (EFW), is the payment option where you provide your banking information (account and routing number) through ExpressTruckTax’s safe and secure system to authorize the IRS to debit the amount you owe from your bank account. It is important that your account has enough funds to cover the amount you owe.

The amount is generally withdrawn in 24 to 48 hours after providing authorization. Keep in mind that this involves your banking information, not your card number. The IRS will not accept credit cards.

If you need to cancel your payment contact IRS payment services at 1.888.353.4537 at least 2 days before the payment date.

2. EFTPS (Electronic Federal Tax Payment System) is the electronic tax payment system used by the IRS. If you choose this payment option you will be taken to the EFTPS site, and you’ll create a free account.

In order to pay the IRS through EFTPS, you will provide your bank account information and verify that the IRS is allowed to withdraw your tax payment from that account. In order to make your payment by the deadline, you must schedule it before 8 p.m. the day before the deadline for it to be received by the IRS in time.

3. You can also pay the amount of HVUT you owe with a Check or Money Order. If you choose this option you will need to print your completed payment voucher, 2290-V, from page 5 of your completed 2290 Form and mail to the IRS.

Make your check or money order payable to the United States Treasury. Also, you will need to include your name, address, EIN, the date, and the words “IRS Form 2290” with your payment. Do not staple your payment and voucher together.

Remember, never send cash through the mail. 

Send your payment and voucher 2290-V to:

Internal Revenue Service,
P.O. Box 804525,
Cincinnati,
OH 45280-4525.

Important: If you have already paid your HVUT via Direct Debit or EFW and received a letter from the IRS saying they were unable to debit the funds there are a few likely causes:

– Your account and routing number were entered into ExpressTruckTax incorrectly. Even entering one character incorrectly will prevent the IRS from being able to withdraw the amount you owe.

– The IRS tried to debit your account, but you had insufficient funds. If you are even as little as 50 cents short then the IRS will not debit the funds.

If you receive a letter from the IRS saying they could not withdraw the funds from the bank account provided then you will need to send a check or money order to the IRS in order to pay the amount you owe by the August 31st deadline.

We’re Here To Help

If you need any assistance or have any questions please don’t hesitate to contact the outstanding ExpressTruckTax support team. We’re available Monday – Friday from 8 AM to 7 PM EST at 704.234.6005. You can also reach us via live chat and through our 24/7 email support at support@expresstrucktax.com.

Get Your Stamped Schedule 1 Today

Posted on July 5, 2017 by - 2290, 2290 Schedule 1, E-file form 2290, E-file HVUT, Federal HVUT 2290 filing, Hvut 2290, irs 2290, IRS 2290 HVUT 2290, IRS Accepting 2290 Returns, Schedule 1, stamped Schedule 1

What a day to be a trucker! The IRS is now officially processing Heavy Vehicle Use Tax (HVUT) 2290 returns! That means you can file today and instantly receive a copy of your stamped Schedule 1 via email in about 15 minutes.

Why wait to file when ExpressTruckTax makes it extremely easy to file your 2290 return in just a few minutes? The process is simple, check out the e-filing instructions below.

How to File Your 2290 With ExpressTruckTax

Step 1: You begin by creating your free account with expressTruckTax using your email address and personal password. Then in the dashboard, you’ll see the exclusive ExpressTruckTax wallet feature where you can purchase prepaid filing credits at a 10% discount. 

 Step 2: When you’re ready to file click the orange ‘Start New Return’ button and enter the basic information for your business such as the name, address, and EIN or Employer Identification number. Remember, you need an EIN to file and can apply for one with the IRS online. It will take about two weeks for it to update in the IRS’s system.

Step 3: Then you’ll enter your tax year and your vehicle’s first used month. Form 2290 is filed based on your vehicles first used month and is due the last day of the month after it’s first used month. For example, if you first use your vehicle in April then your Form 2290 is due on May 31st. Then you’ll file annually by the August 31st deadline.

The current tax period runs from July 1st, 2017 until June 30th, 2018, and your schedule 1 for the 2016-2017 season expired on June 30th, 2017.

Step 4: Next you’ll enter information for your vehicle including the Vehicle Identification Number (VIN) and taxable gross weight. You’ll also select if your vehicle was used for any special purposes such as logging or agricultural uses. Remember suspended vehicles must be filed for as well.

Step 5: Relax as we calculate how much you’ll owe the IRS for you, so you’ll know exactly how much to pay. Then select one of the following payment options to pay the IRS: Direct Debit or Electronic Funds Withdrawal, EFTPS, Check or Money Order.

Step 6: You’ll be presented with a summary of your information to make sure all of your information was entered correctly. VINs for example, are the number one Form 2290 mistake. Then our system will perform audit check on your form to catch any basic errors.

Step 7: Once any corrections have been made and you’re ready to transmit your form directly to the IRS enter a 5-digit code of your choice at the bottom of the form to electronically sign and transmit it.   

Step 8: Do your happy dance because depending on IRS volume in about 10 to 15 minutes you’ll receive a copy of your stamped Schedule 1 via email. You can also elect to receive a copy via text and postal mail. 

Other Ways To File

We know you’re busy and on the move a lot, that’s why you can download and use the ExpressTruckTax app to file from any location at any time, right from your smartphone or tablet, no computer necessary. This makes it incredibly easy to file, even when you’re out on a trip.

You can also call TSNAmerica at 803.386.0320 to have one of their 2290 experts file over the phone for you! All you have to do is make a simple phone call to have your 2290 taken care of and to receive a copy of your stamped Schedule 1 via email.

Contact ExpressTruckTax

We’re here to help! Contact us with any questions that you may have. We’re available over the phone at 704.234.6005 Monday – Friday from 8 AM to 7 PM EST. We can also be reached via live chat and offer 24/7 email support at support@expresstrucktax.com.

We’re Accepting 2290 Returns Before The IRS

Posted on June 30, 2017 by - 2290, E-file form 2290, E-file HVUT, Federal HVUT 2290 filing, Hvut 2290, irs 2290, IRS 2290 HVUT 2290, IRS Accepting 2290 Returns

The 2290 season is officially here! Usually, the IRS begins accepting returns on July 1st, but since that’s a Saturday they won’t let you file until the next business day,  Monday, July 3rd.

However, you don’t have to wait, because you can file your 2290 with ExpressTruckTax tomorrow, on July 1st. This means you can go ahead and get your 2290 out of the way so you can enjoy your July 4th holiday!

Important: But why wait until tomorrow? Today, June 30th, is the last day to pre-file with ExpressTruckTax. It’s also the last day to get 10% off with the PROMOCODE: PREFILE17 for a single truck and PROMOCODE: PREFILE25 for 2-24 trucks.

The sooner you file then the sooner your 2290 return will be processed, approved, or rejected depending on IRS volume. So, we encourage you to file as soon as possible with ExpressTruckTax to beat the rush. We also have a few reminders for you to keep in mind as you prepare to file.

HVUT 2290 Reminders

– If you own a heavy vehicle with a taxable gross weight of 55,000 pounds or more then you’re required by law to file your HVUT Form 2290 in order to get a copy of your stamped Schedule 1, which serves as your proof of payment. You must file for all taxable highway motor vehicles that are required to be registered in your name under state, District of Columbia, Canadians, or Mexican law. 

– For new vehicles, your Form 2290 is due on the last day of the month after your first use month. For example, if you first use your new truck in October then your 2290 would be due on November 31st. Then you will renew it annually by the August 31st deadline. Your schedule 1 for the previous tax period will expire on June 30th.
– In order to complete your 2290 Form you need your business name, and address (your personal details will work if you’re a sole proprietor), and EIN (Employer Identification Number). For your vehicle you’ll need your first use month, VIN (Vehicle Identification Number), taxable gross weight, and be sure to include if your vehicle was used for any special purposes such as logging or agricultural uses. 

– Suspended vehicles must be included when you file. A suspended vehicle is one that is expected to be used for 5,000 miles or less (7,500 miles for agricultural vehicles). Suspended or credit vehicles also include ones that were destroyed, stolen, or sold.
– You have to file your Form 2290 and you have to pay your HVUT to the IRS. Your payment options include direct debit or electronic funds withdrawal (EFW), EFTPS (Electronic Federal Tax Payment System) or check or money order. 
– You can file over the phone! Just give TSNAmerica a call at 803.386.0320 to have a US-based representative file your 2290 for you, over the phone. That’s right, you can handle your 2290 with one phone call. As a result, you’ll receive a copy of your stamped Schedule 1 via email in about 15 minutes. 

ExpressTruckTax is Here to Help

Use our IRS authorized step-by-step e-filing guide to knock out your Form 2290 in a blink of an eye. Then you’ll have a copy of your stamped Schedule 1 sent to your email within minutes. You can also elect to receive a copy via test or postal mail.

No computer? No problem. Use the ExpressTruckTax Mobile App to complete your Form 2290 instantly on your smartphone or tablet at any time, from any location.

If you need any assistance along the way contact the dedicated ExpressTruckTax support team. We’re available Monday – Friday from 8 AM to 7 PM EST at 704.234.6005. We also offer live chat and 24/7 email support at support@expresstrucktax.com.

Save Money On Your Form 2290

Posted on June 28, 2017 by - 2290, 2290 Credits. 2290 Tax Credits, 2290 Savings, 2290 Schedule 1, 2290 stamped Schedule 1, e-file 2290, E-file HVUT, HVUT, HVUT Savings, HVUT Tax Credits, phone file 2290, pre-file 2290, pre-file form 2290

You know what’s a good practice in the trucking industry? Penny-pinching! Saving anywhere you can really help out in the long run, and can actually make or break fleets trying to emerge into the market. Unfortunately, with the Heavy Vehicle Use Tax (HVUT) Form 2290 deadline you’ll have to pay the amount you owe or face hefty penalties. But don’t worry, we know a few ways to save on your HVUT.

Use These Tips To Save On Your 2290:

1. Take Advantage of Our Wallet Feature 

Before filing your HVUT Form 2290 see how many forms you actually need to file because with ExpressTruckTax you can purchase prepaid credits through their exclusive wallet feature. Each credit provides a 10% discount off of your filing fee, so the more credits you buy, the more you save. Don’t worry about purchasing more credits than you need, because they never expire and can be used next season. 

The credits save you time and money because instead of having to hunt down your wallet and enter in all of your card information, you can conveniently use your prepaid credit to pay for your form.

To purchase prepaid credits log into your free ExpressTruckTax account and you’ll see your wallet in the top right corner. Click the orange ‘Buy’ button to purchase the number of credits you need.

2. Get A Refund Or Credit With Form 8849

After you file Form 2290 and pay the amount of HVUT that you owe you can file Form 8849, the Refund or Claim of Excise taxes form, which is used to claim refunds or credits on suspended vehicles and vehicles that were sold, stolen, or destroyed.

Suspended or credit vehicles are vehicles that don’t exceed 5,000 miles (7,500 miles for agricultural vehicles) during the current tax period.

While filing your Form 2290 with ExpressTruckTax if your credit vehicles exceed the amount of HVUT you owe then Form 8849 will automatically be generated for you, and all you need to file is your name, address, and EIN. You’ll also need the information for your vehicle that you’re claiming a refund on, including details as to why, if your vehicle was lost, stolen, or destroyed, and the date that the incident occurred.

3. Avoid Penalties By Filing on Time

If you file late you could face a penalty of 4.5% of the tax due. To make matters worse that amount collects on a monthly basis for up to 5 months! Also, if you don’t pay the amount you owe then you’ll face another penalty of 0.5% of the amount owed per month. You’ll really save by filing on on time.

If you wait until just days before the deadline you could run into a problem that causes your form to be rejected and then counted as late if you can’t fix it by the deadline. For example, if you enter the wrong VIN or Vehicle Identification Number, or wait too late to apply for an EIN or Employer Identification Number your form could get rejected.

Luckily ExpressTruckTax makes it easy to fix any mistakes. If your form is rejected you’ll be notified almost immediately with notes as to why. Then you can easily make Form 2290 amendments, retransmit your forms to the IRS, and make free VIN corrections at any time. The sooner your pre-file, the sooner you’ll learn if your form has been rejected or accepted.

How To Pre-file?

You can create your free ExpressTruckTax account to access our step-by-step 2290 e-filing guide to complete your form in a matter of minutes today. Then as soon as the IRS stamps your Schedule 1 you’ll receive a copy via email. You don’t even need a computer to file, download the free ExpressTruckTax App to file on your smartphone or tablet from any location.

Also, you can call TSNAmerica at 803.386.0320 to speak with a representative who will pre-file your 2290 for you, over the phone. How does it get any easier than that? Plus, you’ll get a copy of your stamped Schedule 1 via email.

If you have any questions please don’t hesitate to contact the outstanding ExpressTruckTax customer support team. We’re available Monday-Friday from 9 AM to 6 PM EST at 704.234.6005. We can also be reached via live chat and offer 24/7 email support at support@expresstrucktax.com.

2290s And EINs: Everything You Need To Know

Posted on June 21, 2017 by - 2290, 2290 Schedule 1, 2290 stamped Schedule 1, e-file 2290, E-file HVUT, EIN, EIN Application, EIN Information, HVUT, IRS EIN, phone file 2290, pre-file 2290, pre-file form 2290

The Heavy Vehicle Use Tax season is coming right at us at full speed! You can try to jump out of the way, but you’ll still need to file your Form 2290 by the August 31st deadline. Don’t let the deadline run you over. Be prepared and file as soon as possible to avoid having your form rejected. For example, it’s very important to know that you’re required to have an EIN.

What to Remember About Your EIN?

Your EIN or your Employer Identification Number is also known as the Federal Tax Identification Number and the Federal Employer Identification Number or FEIN. EINs are assigned to businesses operating in the United States in order to identify them for tax reporting purposes. Each EIN consists of a unique 9 digit number.

This is important because you are required by the IRS to have an EIN to complete your 2290. They need it to identify you to correctly verify that you’re filing for yourself and to prevent fraud.

There may be some confusion when it comes to EINs and Social Security Numbers (SSN) because they’re both 9 digit identification codes. However, EINs are used to identify businesses, and social security numbers are used to identify individuals. Also, the IRS used to accept SSNs in place of EINs on Form 2290s, but that is no longer the case. If you use your SSN in the EIN field your form will be rejected.

Also, when it comes to the information on your 2290 such as your business name and address, it will need to match what the IRS has on file or it could be rejected. You can see if your information matches what the IRS has on file by contacting the IRS directly at (800) 829-4933.

If you don’t have an EIN you can apply for online for free with the IRS here. Once you finish applying you will instantly receive your 9 digit EIN, but please keep in mind that it will take about 15 days for your EIN to update in the IRS’s system and your 2290 could be rejected during this time.

Each EIN is is a unique code that never expires. However, as a sole proprietor you may need a new EIN if you’re subject to a bankruptcy proceeding, you incorporate, you take in new partners and operate as a partnership, or you purchase or inherit an existing business. 

How To File Your 2290?

Why wait when you can go ahead and knock out your 2290 today? Go ahead and file online with ExpressTruckTax or the ExpressTruckTax App now. Simply follow the step-by-step filing guide to instantly complete your form. As a result, your Form 2290 will be transmitted directly to the IRS and you’ll get your stamped Schedule 1 in about 15 minutes.

You can also call TSNAmerica at 803.386.0320 to file your Form 2290 today over the phone. Simply give them a call and an outstanding US-based representative will file your 2290 for you! It’s that easy. Plus, you will instantly get a copy of your stamped Schedule 1 via email.

We’re Here To Help

The outstanding ExpressTruckTax team is always standing by to help. Contact us with any questions that you may have over the phone at 704.234.6005 Monday – Friday from 9 AM to 6 PM EST. You can also reach us via live chat and we offer 24/7 email support at support@expresstrucktax.com